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Communications Coordinator

25/08/2025
08/09/2025
Permanent - Full Time
VIC
Marketing

About the College:
The Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) is the leading standards body responsible for the training and education of specialists and GP obstetricians in obstetrics and gynaecology in Australia and New Zealand. 

RANZCOG is committed to the establishment and maintenance of the highest possible standards of practice in women's health and provides programs in training, accreditation and continuing professional development (CPD) that are responsive to the evolving health care needs of women. 

RANZCOG supports research into women's health and act as an advocate for women's healthcare by forging productive relationships with individuals, the community and professional organisations, both locally and internationally.

Job Description

Te Whiwhinga Mahi | The Opportunity

The Communications Coordinator plays a key role in supporting the College’s communications, marketing, and publications functions. The role is responsible for helping to deliver high-quality content and campaigns that engage members, promote College initiatives, and strengthen RANZCOG’s reputation as a trusted leader in women’s health. Working closely with the Communications and Marketing Lead, this position will coordinate a variety of projects, including the production and promotion of the College’s podcast, the development of internal print and digital publications, and the delivery of multi-channel communications. The coordinator will work collaboratively with internal teams, external contributors, and other partners to ensure content is compelling, and aligned with the College’s strategic goals.

Key Responsibilities:

  • Support the Communications and Marketing Lead with executing communications and marketing activities to promote a variety of initiatives across the College
  • Contribute to the development and implementation of RANZCOG’s organisational communications and marketing strategy, as well as plans and project-specific campaigns that support various initiatives throughout the year
  • Working collaboratively with other internal stakeholders, support production and promotion of RANZCOG’s podcast, including:
    • Assist in researching, developing, and refining episode themes, topics, and guest line-ups
    • Prepare scripts, briefing notes, production assets, and other written materials for hosts and guests
    • Support recording logistics
    • Oversee the editing process (working directly with audio engineer, editors or doing basic editing if required)
    • Develop promotional assets (for example social media snippets and show notes)
    • Manage distribution schedule and upload episodes across podcast platforms and RANZCOG’s channels
    • Facilitate effective communication with websites team to ensure smooth and timely publication of new episodes
    • Track performance analytics and provide insights to improve reach and engagement
  • Assist in the end-to-end production of RANZCOG’s print and digital publications, including the College’s reports, O&G Magazine, ANZJOG, and the Journal Article Summary Service (JASS).
    • Coordinate editorial workflows ensuring timelines are met
    • In collaboration with subject matter experts, support development and execution of content plans which drive member engagement with publications
    • Support copywriting and editing, proofreading, and fact-checking processes to maintain consistency, accuracy, and adherence to style guidelines
    • Liaise with contributing authors, editors, and collaborators to resolve queries and manage revisions
    • Support the preparation and layout of content for both print and digital formats, including coordinating with design and websites teams
    • Review draft layouts for accuracy, readability, and visual consistency
    • Promote publications across relevant channels
  • Liaise with external advertisers and agencies to coordinate advertising across RANZCOG’s publications and manage the seamless handover of advertising collateral between communications, design, web, and production teams
  • Develop clear, compelling copy for a variety of channels including social media, EDMs, newsletters, press releases, speeches, web articles, brochures, reports, presentations, and publications
  • On occasion, support media outreach, the delivery of email marketing and social media management
  • Attend and provide communications support for major events
  • Other responsibilities as delegated by the Communications and Marketing Lead, within the scope of this position

Desired Skills and Experience

Ko wai koe | About you - Key Selection Criteria

  • 4+ years’ experience in a marketing and/ or communications role with a focus on long-form copywriting.
  • Experience in editing and production of publications highly desirable. 
  • Knowledge of editorial standards and outstanding attention to detail. 
  • Exceptional writing and editing skills including proofing and plain English business writing. 
  • The ability to grasp and communicate complex (and often clinical) concepts in a simple manner. 
  • Comfortable with using products in the Adobe Creative Suite (InDesign experience essential, Premiere Pro an asset). 
  • Experience with podcast production and promotion considered an asset. 
  • Proven ability to work collaboratively in a fast paced, team environment.
  • Excellent time management skills with the ability to multitask, prioritise and meet conflicting deadlines. 
  • Demonstrated interpersonal skills and the ability to liaise and communicate effectively with a wide variety of stakeholders, individuals and groups. 
  • A positive and flexible attitude to workplace responsibilities. 
  • Familiarity with health issues and an understanding of the women’s health environment in Australia and New Zealand.
  • Demonstrated behaviour consistent with our organisational values and a commitment to diversity and inclusion. 

This role requires some out of hours work and occasional travel within Australia and New Zealand. The College offers time off in lieu and flexible working arrangements at times when out of hours work is required.

Ka whiwhi koe i te aha | What you will get in return 

Working at RANZCOG means enjoying a strong sense of purpose and engaging in meaningful work every day. Some of our benefits include:

  • Salary packaging
  • Flexible and hybrid working conditions
  • A range of leave options for all that life throws at you
  • Commitment to wellbeing, inclusion and diversity

We are proud to be an accredited Great Place to Work since 2023, with a current score of 89%! We are also recognised as a Work 180 Employer of Choice for Women since 2022 and recently ranked in the top 101 Workplaces for Women across Australia. You can find out more about all of our accreditations on our website!

We are dedicated to building a diverse, inclusive, and authentic workplace. We are committed to a culture of diversity and inclusion that embraces and celebrates the differences and similarities within our staff, trainee, and member workforce.

We encourage applications from First Nations, LGBTQIA+, and neurodivergent peoples; as well as parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith.

Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification. If you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.

Please visit our Careers at RANZCOG webpage for more information on our benefits, candidate support and to get an idea of what our recruitment process is like.

TO APPLY: When submitting your application, please include your current CV and a cover letter addressing the key selection criteria. You can view the Position Description here or by visiting the College vacancies list on our website.  

Applications Close: 8 September 2025 at 11:59 PM (AEST). Please apply as soon as possible as applications will be shortlisted when they are received, and interviews may commence prior to the closing date.

RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future. Sovereignty has never been ceded. It always was and always will be, Aboriginal land.

RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners.

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